Terms & Conditions

CONFIRMATION
To confirm a function a deposit must be received by Archies on the Creek as no dates will be held until this deposit together with signed terms and conditions have been received. In the case whereby Archies on the Creek is holding a tentative date, this date will only be held for a period of 14 days or until the deposit is received whichever is sooner.

Archies on the Creek reserves the right to cancel any booking if these conditions are not met.

PAYMENTS
Deposit - Stage 1
A deposit is required to confirm all bookings. The required deposit will be 10% of the agreed quote to book any applicable areas. Please note deposits are non-refundable unless approved by management.

Part Payment - Stage 2
Second payment totalling 50% of the invoice is required no later than 6 weeks prior to the event.

Final payment - Stage 3
Final payment must be received 10 days prior to the event. Please note this cannot be paid by Cheque, Credit Card or Direct Deposit will only be accepted.

Guarantee of payment
The contract signatory is personally liable to pay all monies in full to Archies on the Creek.
Where the invoice has been addressed to another person, company or entity, personal liability remains
the responsibility of the contract signatory.

Cheque
Please make payable to Archies on the Creek.

NOTICE OF CANCELLATION
In the event of a cancellation, the following terms will apply:
Archies on the Creek requires written notice of any cancellation or postponement

Any cancellation, the deposit will be forfeited

60 - 90 days prior to the event the cancellation fee will be 25% of the event value as per quote

10 - 60 days prior to the event the cancellation fee will be 50% of the event value as per quote

9 or fewer days prior to the event, 100% of the event value will be charged to the client, based on guest numbers in signed booking confirmation.

POSTPONEMENT
Unless prior arrangement is made with Archies on the Creek, the cancellation terms as noted above will be applicable in the event of a function being postponed.

FINAL ATTENDANCE
Final guest numbers are required 10 days prior to the event. This will be the minimum number of guests you will be charged for.

Please ensure your RSVP date is at least 14 days prior to your wedding date.

Any further increases 2 days prior to event date, although accepted, may necessitate some menu variation. All billing will be based on this figure whether or not full attendance is received. Please note any number increase, decrease or menu changes will only be accepted with approval from management within 48 hours of the event time.

If final guest numbers fall below minimum guests required, the minimum will still apply.

MENUS AND BEVERAGES
Archies on the Creek reserves the right to change menus by notifying the client, according to produce availability and seasonal variations. Archies on the Creek reserves the right to substitute selected
beverages with beverages of equal value and quality, if preferred beverage selections are unavailable.
Please note, some prices listed on Archies on the Creek wine lists may change due to vintage availability.

CAKE
If you provide your own cake as a replacement dessert, additional charges may be applied.

ENTERTAINMENT
Client must advise Archies on the Creek of any planned entertainment or performances at function. Archies on the Creek reserves the right to reduce volume of entertainer/performance, in keeping in line with venue and residential requirements. Archies on the Creek reserves the right to control and limit performance timings/sessions/sets in accordance with venue and residential requirements. No live animals are permitted in the venue (excluding registered guide dogs).

ROOM HIRE & GUEST NUMBERS
Room hire charges will only apply when guest numbers (with an associated food and beverage package) do not meet the minimum numbers stated in the quote. This excludes Cocktail Events in Dining Room.

CONSUMPTION / BEHAVIOUR
Archies on the Creek reserves the right to refuse the supply of alcohol to patrons, who appear to be intoxicated.

Archies on the Creek reserves the right to ask intoxicated or disorderly patrons to leave the premises at any time. Failure to do so may lead to the authorities being called.

Archies on the Creek reserves the right to request proof of identification before serving alcoholic beverages to Archies on the Creek guests.

All alcohol service and/or entertainment will cease no later than 11.00pm as per Liquor Licence.

PRICES
All prices are current and subject to change without notice. Prices are inclusive of GST.

SUNDAY EVENING PACKAGES AND PUBLIC HOLIDAYS
Sunday evening packages as per Event Menus are applicable except when a Public Holiday falls on or precedes a designated Public Holiday. Public Holidays are determined by the Victorian Government.
All Public Holidays will incur a 15% surcharge on existing packages and minimum requirements set out for Saturday evenings apply.

RESPONSIBILITY
1. Archies on the Creek does not accept responsibility for the loss or damage to client's property,
including hired equipment left prior, during or after function.

2. The signatory/ies is/are financially responsible for any damages to Archies on the Creek property and hired equipment supplied by client, guests or contractors prior to, during or after a function.

3. Archies on the Creek prohibits the use of tape, blutack, staples or drawing pins to display
posters, hang decorations etc, on function room walls and ceilings.

4. Archies on the Creek has the right to request a non-refundable deposit from the client. Archies on the Creek has the further right to refuse the full refund of the deposit if repairs are required to Archies on the Creek Property damaged prior to, during or after the function.

SPECIAL EFFECTS
Archies on the Creek must be notified of any smoke, pyrotechnic or special effect equipment to be used during a function. Should the fire brigade or other emergency services be called in response to an alarm set off by unauthorised equipment the organiser will be liable for the charges incurred by the operation.

DECORATIONS
The following items may not be used at any time during an event unless directly approved by management. This includes but is not limited to: Confetti, Rice, any item less than a 15mm in diameter, sticky tape and / or adhesive materials on painted walls, ceilings, eaves, insertion of pins of any style to internal or external areas or detergent based bon bonniere and / or gifts.

ARCHIES DINING ROOM - MINIMUM REQUIREMENTS

SATURDAY EVENING
Minimum guests required 100
Based on minimum package requirements.

SUNDAY - FRIDAY EVENING
Minimum guests required 80

SATURDAY - SUNDAY - LUNCHEONS
Minimum guests required 80

CONDITIONS
Terms & conditions are valid until June, 2011.
All prices quoted are inclusive of GST.
Room Hire may be applicable to Cocktail Functions.
Menus are seasonal & subject to change without notice.